While you’ll need to call our 24/7 reservation team at (859) 710-5477 for an exact quote, we’ve created the below pricing guide that can help give an idea of how much your Lexington bus rental might cost.
| Bus Type |
Per Hour |
Per Day |
Per Mile |
| Charter Bus |
$160 – $230 |
$1,620 – $2,100 |
$5.75 – $7.20 |
| Minibus |
$145 – $200 |
$1,500 – $1,920 |
$5.00 – $7.00 |
*The pricing table above are just estimates. The exact price of renting a charter bus in Lexington depends on a number of factors.
**Daily rentals require a five-hour minimum reservation. Keep in mind, you may incur extra charges for mileage overages on daily rentals.
Factors That Affect Charter Bus Pricing
There are different variables that impact the price of a charter bus rental in Lexington, and our team will walk through these factors with you to find you the best deal. Below are some of the main factors we consider when calculating the price of a charter bus rental.
Travel dates: Due to less availability, Charter buses tend to be more expensive during peak travel periods. These can include the summer months, like May through July, as well as around major holidays, like Thanksgiving and Christmas. If possible, try booking your trip during the off season for better availability and pricing.
Trip duration: Lexington charter bus rentals in our network are booked by mile, day, or hour, depending on the length of your trip. If you’re planning a multi-day trip, you will also need to provide hotel accommodations for your driver, which are not included in your quote.
Destinations: If you are traveling long distances, like taking a day trip to Cincinnati, expect to pay a higher rate than groups traveling in town, like a bus rental for school field trips to Lexington Children’s Theatre. We always offer flexible scheduling in case you need to add some stops during your trip, but this can impact the cost of your charter bus by adding extra mileage or hours traveled to your quote.
Passenger count: The number of people in your group determines which size charter bus rental you are matched with, so be sure to have your passenger count finalized before putting down your deposit. Larger buses are typically rented at a higher rate than smaller vehicles, so if you end up with a smaller group than you originally booked for, you could be left paying for space you don’t need.
Extra travel-related costs: In addition to the vehicle itself, your price quote from Lexington Charter Bus includes full coverage insurance, fuel, and the services of a professional charter bus driver. However, there are some factors that are not included in your price quote, but should be factored into your overall budget, including parking and tolls, lodging for your driver during multi-day trips (required), and a tip for your driver (not required, but most groups tip around 5-10% in cash to thank their driver for a job well done).
Our 24/7 team of experts is always available and happy to help when you call (859) 710-5477. Continue reading for some real-world examples of how different factors can affect the cost of a Lexington charter bus rental.
The School Field Trip to Chicago
A high school teacher is organizing transportation to an academic competition in Chicago. There are 30 students and 5 chaperones, including the teacher, who will need transportation, for a total of 35 passengers. They will leave the school on Wednesday morning and return the following Sunday, for a total trip duration of 5 days.
After doing some research online, the teacher calls Lexington Charter Bus and is connected with one of our experienced agents, who recommends a full-size charter bus with an onboard restroom as efficient long-distance transportation for the school group. At a daily rate of $1,700, the teacher is quoted $8,500 total for the trip. The teacher also knows this does not include required lodging for the charter bus driver, and will work with the hotel in Chicago to arrange a room for the charter bus driver.
The Wedding at Bluegrass Family Farm
A couple is planning their summer wedding at Bluegrass Family Farm and want to arrange transportation for themselves and the wedding party for the entire day of festivities. They will need transportation for 16 people, including themselves, from their hotel in Hamburg to the venue and then back again at the end of the night.
They call Lexington Charter Bus and are matched with an 18-passenger minibus for the day. As their wedding takes place during peak rental season, they will pay a slightly higher rate for this rental, bringing their wedding shuttle bus rental total to $1,650.
Opening Day at Keeneland
A man and his friends are planning a trip to attend the Fall Meet opening day at Keeneland. He and 20 others plan to meet at his house in Chevy Chase that morning, have a few drinks on the way there, and then visit a few breweries in the area like West Sixth and Mirror Twin before heading home. Rather than splitting up into multiple rideshares or depending on someone to be the DD, they decide to rent a charter bus in Lexington for the day.
After calling Lexington Charter Bus, he is matched with a 25-passenger minibus for the day. His reservation specialist is also able to match him with a provider that allows alcohol consumption onboard and has amenities like WiFi, TVs, and a speaker system to make the most of their time on the road. The base cost of this bus rental is $1,900, plus a 10% tip for the driver of $190, brings him to a total of $2,090, or $100 each for a day of luxury sporting event transportation.
Construction Crew Transportation to Nicholasville
A local construction company needs daily construction transportation for workers between Lexington and Nicholasville. They book two 20-passenger minibuses at $1,500 per day for 10 workdays, with a base cost of $15,000. After adding a 6% gratuity ($900), the final cost is $15,900 for a seamless and productive worksite shuttle service, which the project manager easily subtracts from the company’s transportation budget.
Get Your Lexington Bus Rental Quote Today
Whether you’re traveling locally or organizing a multi-day excursion, Lexington Charter Bus is here to make your group travel stress-free. Call our 24/7 rental team today at (859) 710-5477, and receive a free, no-obligation quote tailored to your trip’s needs in just minutes.
